Analysis of archival management practices for student transfer: a case study in Indonesia

This study aims to analyze archival management practices of student transfer, problems faced in the process, and the assessment of the process at the Madrasah Education Section of the Ministry of Religious Affairs of Surabaya City. The writers collected data through participant observation, documentation, and interviews with this office unit head and staff. This study found that archives management of student transfer in this Office unit was done manually, starting from receiving, recording, arranging, storing, shrinking, and eliminating archives. Archival activities that faced issues include reception (e.g., incomplete files submitted), recording (e.g., not using database system), arrangement (e.g., lacking equipment), and storage (e.g., limited space). Archival activities that can be considered adequate include archives reception, engagement, reduction, and destruction. These findings provide factual issues in the archive management system, needing a comprehensive refinement. The results suggest that an information technology-based archiving system is necessary to improve student transfer efficiency and effectiveness. Future research needs to be directed at examining archive management models and challenges in other state offices.